EXPRA commits to respect the privacy of its contacts and its members and describes hereunder its privacy practices.
The personal information you provide to the EXPRA will be used and stored as follows:
Data collection and use
EXPRA collects personal information you provide to deliver different services such as bi-monthly information newsletters and information on EXPRA positions, events and campaigns (called hereinafter the Service). The data are collected based on the EXPRA’s legitimate interests to keep you updated of the Alliance ’s activities and/or based on the contract established between you and EXPRA.
EXPRA strives to limit the amount of personal information collected to support the intended purpose of the collection.
The personal information collected could be used to contact you via email, telephone or mail to keep you updated of EXPRA events, working groups, etc.
In general, cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics.
Such information will not identify you personally it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever.
Similarly to the above, we may gather information about your general internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically.
This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website and the service that we provide to you.
As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.
We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers
Transfer of data
No data is stored or transferred outside Europe except in the case where we use a contracted data processor operating under the EU-US or EU-Swiss Privacy Shield Framework.
In relation to media contact the EXPRA maintain a media contacts list.
EXPRA may employ third-party companies and individuals due to the following reasons:
To facilitate our Service;
To provide the Service on our behalf;
To perform Service-related services; or
To assist us in analysing how our Service is used.
These service providers include: Microsoft, Smart Emailing, Dropbox etc. We only choose third-party companies that are GDPR compliant.
Controlling your personal information
Your personal information is fully accessible by contacting EXPRA at the email address firstname.lastname@example.org
. We can also transfer the data collected pursuant to the association contract to another association (data portability).
If you believe that any information we are holding about you is incorrect or incomplete, please write to or email us as soon as possible at the address: email@example.com
. We will promptly correct any information found to be incorrect.
If you want to be completely removed from our database or if you want a restriction of your data processing, please send an email to firstname.lastname@example.org
or alternatively you can use the unsubscribe button which may be contained in the communication. If you are a member of the Alliance, be aware that the fact that you ask to be removed from our database or to limit our access to your data, makes us unable to convene you to the events or other activities of the Alliance.
If you are concerned that we have not complied with your legal rights or applicable privacy laws, you may contact the CPP (Commission for the Protection of Privacy www.privacycommission.be) (which is the regulator responsible for data protection in Belgium, where EXPRA is located).
Alternatively, if you are located outside of Belgium, you may contact your local data protection authority.
Period of storage
EXPRA will store your information as long as you use our Services or you are member of our network and until five years after your last use of our Services or the termination of the membership.
Our Services do not address anyone under the age of 16. We do not knowingly collect personal identifiable information from children under 16. In the case we discover that a child under 16 has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we will be able to take necessary actions.
We take precautions to protect your information both online and offline. Only employees who need the information to perform specific actions are granted access to personally identifiable information.
The computers/servers on which we store personally identifiable information are protected and kept in a secure environment.
This policy is updated from time to time. The latest version is available on this page. We advise you to review this page periodically for any changes. These changes are effective immediately, after they are posted on this page.
If you have any questions about this policy, please email to email@example.com
or write to: EXPRA aisbl/ivzw, Avenue Olympiades 2, 1140 Brussels, Belgium.